Terms and Conditions / Assumption of Risk & Safe Sport
Participation in skating programs involves inherent risks. By registering, the participant (or parent/guardian) acknowledges and accepts these risks and agrees to comply with all rules and policies of the Winchester Skating Club, Skate Canada, and Skate Ontario, including the National Safe Sport Program and all Codes of Conduct.
To the fullest extent permitted by law, the participant agrees that Winchester Skating Club, its directors, officers, coaches, volunteers, and representatives will not be held liable for injury, loss, or damage resulting from participation.
The Club is committed to providing a safe, respectful, and inclusive environment and follows Skate Canada’s Safe Sport policies, including zero tolerance for maltreatment, abuse, harassment, discrimination, and bullying.
Medical Disclosure and Concussion Awareness
Participants (or parents/guardians) must disclose any medical conditions that could affect safe participation, including but not limited to concussions, seizures, allergies, or chronic illness.
In accordance with Rowan’s Law (Ontario), all applicable athletes and parents/guardians must confirm that they have reviewed the required concussion education materials and Skate Ontario’s Concussion Code of Conduct prior to participating on the ice. By registering, participants and parents/guardians acknowledge reading, reviewing, and accepting the Code of Conduct
Photography, Video, and Media Consent
By registering, you grant permission for the Winchester Skating Club to use photographs and/or video of the participant for club‑related promotional purposes, including the website, social media, and local media, unless written notice of withdrawal of consent is provided. Media use follows Skate Canada and Skate Ontario privacy and communication standards.
Please note that most, if not all, facilities in which the Winchester Skating Club skates are equipped with LiveBarn or similar video recording systems. These systems are used by arena operators and organizations for purposes including safety, security, incident review, accountability, and transparency.
As a result:
Video recordings may capture activity both on and off the ice, including common areas within the facility.
Recordings are typically retained for a maximum of thirty (30) days.
In circumstances where footage is required for safety, disciplinary, insurance, Safe Sport, legal, or investigative purposes, recordings may be saved and retained for an indefinite period.
By participating in Winchester Skating Club programs, members and parents/guardians acknowledge and consent to the use and retention of such video recordings by the facility operator and/or the Club where applicable.
Refund and Cancellation Policy
A full program refund (excluding Skate Canada membership fees, Skate Ontario fees, Safe Sport fees, and administrative fees, and cost for any sessions attended) is available within the first two (2) weeks of the program start date.
Skate Canada membership fees and mandatory association fees are non‑refundable, as they are remitted directly to governing bodies upon registration.
After the refund window, refunds may be considered at the discretion of the Board
Refund requests must be submitted in writing to the Club office.
No refunds or credits will be issued for missed sessions, weather‑related cancellations, or arena closures, consistent with standard Skate Ontario club practices.
Privacy Policy and Collection of Personal Information
Winchester Skating Club is committed to protecting personal information in accordance with the Skate Canada Privacy Code, PIPEDA, and Skate Ontario privacy requirements.
Personal information is collected for the purposes of:
Registration with Skate Canada,
Program administration,
Insurance, safety, and Safe Sport compliance,
Communication related to Club activities.
Personal information will only be shared with Skate Canada, Skate Ontario, or authorized service providers where required, or when legally mandated. Reasonable safeguards are used to protect against unauthorized access, use, disclosure, or loss of information, consistent with Skate Canada standards.
Program Delivery and Location
All skating programs will be delivered at Joel Steele Community Centre, 577 Main Street, Winchester, or another approved facility as required.
Any Club merchandise or products purchased on site will be available for local pickup only.
The Winchester Skating Club does not ship or export goods or services, consistent with community‑based Skate Canada club operations.
Statement
“This Club adheres to all current and future policies issued by Skate Canada and Skate Ontario. Policies may be updated during the season as required to maintain compliance.”
